Join a small team of dynamic and dedicated young women providing services bridging the gap between locals and SOFA members.
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Duties and Responsibilities
To work proactively to ensure the efficient administration of the departments.
Driving around Okinawa in the company car.
Manage the preparation for new hires including contractors, preparing induction meetings, necessary systems access etc., and ensuring a smooth and efficient on-boarding in coordination with Human Resources.
Manage the preparation and coordination of the leavers process, ensuring activities are conducted in a timely and efficient manner.
Ensure security and confidentiality data.
Ensure efficient and effective management of meetings, and events, both on and off-site in collaboration with administrative partners from other locations, both domestically and internationally, as appropriate.
Manage budgets for events within the appropriate parameters.
Redaction of minutes and organisation of events.
Use company-approved travel vendors to arrange domestic and international travel for staff members, including flights, trains, ground transport, hotels, taxi, etc. prepare relevant documentation and itinerary packages to traveling staff in a timely manner prior to departures.
Coordinate real time travel issues as they arise.
Provide administrative assistance with general paperwork and filings.
Ensure that visits by outside guests and / or visiting colleagues are managed effectively to include: notification of visitors to Security and others as appropriate; conference room reservations, catering needs and IT needs.
Place conference registrations and membership renewals for professional organisations for the team when requested.
Shifts available: FT Monday through Friday 9am to 5pm (PT subs for all shifts too). Shifts are flexible and can work around schedules.
Valid driver's license with good driving record. Computer savvy a plus.
To apply please send your resume/CV with current phone number and current visa status. If you need visa sponsorship please state that. We can sponsor visas if needed for the right candidate.
Payment will be 180000-480000 yen a month depending on your experience and qualifications. Payment includes housing and food allowance. Company car is also provided.
Please send all information to this email address.
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